Notice of Privacy Practices
Effective Date of Revised Notice: October 30, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
This Notice of Privacy Practices (the “Notice”) describes how Medical Groups, an affiliated covered entity composed of multiple distinct medical groups including but not limited to Integrative Women’s Care PC; IWC Medical Group, P.A.; IWC Medical Group KS, P.A.; and Integrative Women’s Care NJ, P.C. (collectively, “we” or “our”) may use and disclose your protected health information to carry out treatment, payment, or health care operations and for other purposes that are permitted or required by law. “Protected health information” or “PHI” is information about you, including demographic information, that may identify you and that relates to your past, present or future health or condition, treatment or payment for health care services.
This Notice also describes your rights to access and control your protected health information.
USES AND DISCLOSURES OF PROTECTED HEALTH INFORMATION:
Your protected health information may be used and disclosed by our health care providers, our staff, and others outside of our office that are involved in your care and treatment for the purpose of providing health care services to you, to support our business operations, to obtain payment for your care, and any other use authorized or required by law.
TREATMENT:
We will use and disclose your protected health information to provide, coordinate, or manage your health care and any related services. This includes the coordination or management of your health care with a third party. For example, your protected health information may be provided to another health care provider as necessary to diagnose or treat you.
PAYMENT:
Your protected health information may be used to bill or obtain payment for your health care services. For example, we may use your PHI in connection with processing payments for services provided to you.
HEALTH CARE OPERATIONS:
We may use or disclose, as needed, your protected health information in order to support business activities. These activities include, but are not limited to, improving quality of care, providing information about treatment alternatives or other health-related benefits and services, developing, maintaining and supporting computer systems, legal services, and conducting audits and compliance programs, including fraud, waste and abuse investigations. We may record patient interactions as part of our service offering, in which case you will be asked to agree to this practice. When you consent to recording, we may use the resulting recordings and transcripts, including through AI-enabled transcription and note-taking tools, to document your care and for health care operations such as billing, clinician training, quality assurance, auditing and compliance, and complaint resolution. We may disclose the recordings and transcripts with service providers that perform these functions on our behalf and are required by contract and law to safeguard the information and use it in accordance with these terms.
We may de-identify your information in accordance with applicable law so it is no longer considered protected health information. We may use and disclose de-identified information for purposes including but not limited to analytics, research, quality improvement, service development, preparation of case studies and publications. Under no circumstances will we sell or commercially market your identifiable information.
USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR AUTHORIZATION
We may use or disclose your protected health information without your authorization when permitted or required by law, including: public health activities, such as preventing disease or reporting adverse reactions to medications; to report suspected abuse, neglect, or domestic violence; for health oversight activities such as audits and investigations; in response to a court or administrative order, subpoena, discovery request, or other lawful process, subject to applicable legal requirements; for certain law enforcement purposes; to avert a serious and imminent threat to health or safety; to coroners, funeral directors and organ procurement organizations as permitted by law; for certain research approved or otherwise permitted by law; for specialized government functions, including military activity and national security purposes; for workers’ compensation purposes; and for correctional institutions and individuals in custody. We may also disclose your protected health information to you upon your request, and to the Secretary of the Department of Health and Human Services to investigate or determine our compliance with the Health Insurance Portability and Accountability Act (“HIPAA”). State and other applicable laws may further restrict these disclosures.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION:
Some uses and disclosures of your protected health information require your written authorization, including most uses and disclosures of psychotherapy notes, uses and disclosures for marketing, and disclosures that constitute a sale of protected health information. Other uses and disclosures not described in this Notice will only be made with your written authorization. You may revoke an authorization at any time, except to the extent we have already acted in reliance on it or as otherwise provided by law.
YOUR RIGHTS
Ask us to limit what we use or share. You may ask us not to use or disclose certain protected health information for treatment, payment, or health care operations. We generally are not required to agree, but we must agree not to disclose information to your health plan for payment or health care operations if you paid in full out of pocket and the disclosure is not required by law.
Request confidential communications. You may ask us to contact you in a specific way or at a different address. We will accommodate reasonable requests.
Access your health information. You may inspect or obtain a copy of certain health and billing records we maintain about you, subject to limited exceptions. We may charge a reasonable, cost-based fee as permitted by law.
Ask us to correct your health information. You may ask us to amend health information that you believe is incorrect or incomplete. If we deny your request, we will explain the reason in writing and describe any additional rights you may have.
Receive an accounting of disclosures. You have a right to an accounting of certain disclosures of your protected health information that we have made, except for disclosures made pursuant to an authorization, for treatment, payment, health care operations, or for certain other purposes.
You have the right to obtain a paper copy of this Notice upon request.
REVISIONS TO THIS NOTICE:
We reserve the right to revise this Notice and to make the revised Notice effective for protected health information we already have about you as well as any information we receive in the future. You are entitled to a copy of the Notice currently in effect. Any material changes to this Notice will be reflected in a revised Notice. Beginning on its effective date, the revised Notice will be posted prominently on our website and made available upon request.
BREACH OF HEALTH INFORMATION:
We will notify you if a reportable breach of your unsecured protected health information is discovered as required by law.
Notification will be made to you without unreasonable delay and no later than 60 days from the breach discovery and will include the information required by law.
COMPLAINTS:
Complaints about this Notice or how we handle your protected health information should be directed to our HIPAA Privacy Officer using the contact information below. If you are not satisfied with the manner in which a complaint is handled you may submit a formal complaint to the Department of Health and Human Services, Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/. We will not retaliate against you for filing a complaint.
We are required by law to maintain the privacy of your protected health information, provide you with notice of our legal duties and privacy practices, notify affected individuals following a breach of unsecured protected health information, and follow the terms of the Notice currently in effect. If you have any questions about this Notice, please contact the HIPAA Privacy Officer at privacy@joinmidi.com. or 888-731-8994.
If you have Blue Cross Blue Shield of Minnesota (BCBS MN) insurance or have another BCBS/Anthem plan and live in Minnesota, you will be receiving Midi services through a Herself Health credentialed provider under the following privacy practices: